The participants are abroad – well done!

Now it is time to set up welcome and induction sessions, monitor the progress, do evaluation and focus also on the dissemination of the project.
Welcome & tutoring

For most participants the mobility project is the first working experience abroad. A welcome and induction session  therefore plays a crucial role for the success of the project.

In case that there is a coordinating organisation different from the host company, the welcome session will take place there and will provide the beneficiary with practical information, it will besides clarify any doubts and prepare for the initial meeting with the host company.

It is important that there is a main contact person, a tutor, who is responsible for the beneficiary and takes care in case of problems. Some organisations also offer 24/7 emergency telephone numbers.

“Remember, the first day in the country can be amazing, but it also can be a shock. You will have to adapt very quickly to many different things in your daily life. We therefore recommend you to travel at least 2-3 days before starting to work at the host company or organization. This would make things much easier.”

Anna Pajaron, Cambra Oficial de Comerç I Industria de Terrassa, Spain


Monitoring the beneficiary’s performance is a shared tasks between the sending and the hosting organisation.

The company tutor must regularly monitor the beneficiary’s performance and report to the tutor of the sending institution.

Have a look at our video get further information and recommendations.

Monitoring questionnaires


In order to evaluate the quality of the placement and to feed the continuous improvement system, the evaluation should be based on:

  • Trainee’s report;
  • Placement certificate;
  • Satisfaction survey;
  • Information from feedback received during the meeting with the beneficiary.

If dissatisfaction is detected, it should be analysed in order to design new procedures or monitoring methods that prevent such situations in future mobilities.

Evaluation questionnaires


Beneficiaries should receive certification based on the agreed work plan.

This can be a “placement completion” certificate or the “Europass Mobility”, a document to record knowledge and skills acquired in another European country.

The sending organisation applies for the Europass Mobility at a  National Europass Centre and inserts information about the project, the organisations as well as the participant. The host organisation then adds data about the knowledge, skills and competences acquired during the p


According to the Erasmus+ Guide, “Dissemination” means to spread widely. This involves spreading the word about the project’s successes and outcomes, as far as possible.

To effectively disseminate results, an appropriate process at the beginning of the project needs to be designed. This should cover why, what, when, where, to whom and how disseminating results will take place, both during and after the funding period.

In order to promote the dissemination of your project at the EU scale, register your project on the  Erasmus+ Project Results Platform.

Further information on Monitoring – watch our webinar

Topic: How to monitor your students during their Erasmus+ Mobility

Keynote  speaker: Altheo Valentino, Associazione Centro Studi di Foligno, Italy

Further information on Evaluation – watch our webinar

Topic: How to validate your students learning outcomes during their Erasmus+ Mobility

Keynote  speaker: Udo Lut, Landstede, Netherlands

Go on to “Finalisation”